Meeting Minutes

August 15, 2015

Attending:  Nicki Ford, Karen Powers, Don McMillian, Susan Butler, Sherry Hamilton

Susan Butler, President, called the meeting to order at 6:40 PM.

Minutes: The minutes of the last meeting and the general meeting were distributed and read by the board.  Motion to approve:  Don McMillian first, Karen Powers second.  All approved.

Treasurer’s Report: The checking account has $4,803.08.  The money market account has $10,010.32.  There are no outstanding bills. Motion to approve:  Nicki Ford first, Don McMillian second.  All approved. 

Economic Development: The land for the Pathway Project has been purchased and all easements executed with one exception which is scheduled to be completed shortly.

The purchaser of the hospital is reported to be profitable.  Chief Merkerson has been retained on the hospital board.

Safety and Security: There was an unsubstantiated report of a break-in on Emerald Drive.  No details are available at this time.

Membership: All HOAs that have said they would join have done so.

IT: Robert Payne keeps the website up-to-date.  Robert was not in attendance.

New Business:

Golf Tournament  -  The golf tournament will be held on Friday, September 30, 2016.   The Title Sponsor will be Jonesboro Animal Hospital.  Jenco will sponsor a hole-in-one for a golf cart.  All board members are asked to solicit hole sponsors, prizes and teams.

Social Activities and Fund Raisers:  The two remaining activities are the annual road race and the New Year’s Eve Party.   Committees for those two events will be formed and meet at a later date.

Old Business:

No new developments on:Walt Stephens Road property zones multi-family, 62 Acres on Jodeco Road


Constant Contact Training for HOAs

The adjournment was called for. Motion to approve:  Karen Powers first, Nicki Ford second.  All approved.

The meeting was adjourned at 7:22.

President Susan Butler called the meeting to order at 6:45 pm.

Secretary Marie Buckman presented the minutes of the last meeting.  Copies of the minutes were given to the board members present and are posted on the website.  Dave Murphy motioned to accept the minutes as presented.  Karen Powers seconded and all agreed.

Treasurer Marie Buckman presented the current Treasurer's Report as follows: Current Checking Account balance is $11,484.71 Current Money Market balance is $10,052.14 Don McMillian motioned to accept the minutes as presented.  Nicky Ford seconded and all agreed.

Economic Development chair Don McMillian advised the sales of Southern Region Hospital to Prime is progressing along as expected.  Prime will spend about $10 million on capital improvements.  They do not plan to change the current business model of the hospital.

Safety and Security chair Dave Murphy spoke to Capt. Schindler of Clayton County police and advised our area has been very quiet recently.  "Next Door" is another website similar to Nation of Neighbor's that residents can log onto for community crime information.  Nicky Ford reported some crime activity caught on their cameras at Spivey Glenn.  Henry County police are investigating. 

Membership chair Marie Buckman reported that Susan Butler is following up on recent communications between Susan, Marie and Megan Holland of LJ HOA regarding Lake Jodeco 's participation in LSCI.  They are reorganizing their HOA.  Judge Teske has recently moved there and will try to become a part of their HOA.  No other membership activity reported.

IT chair Robert Payne was not present.  Susan advised several pictures taken of the recent golf tournament will be posted on the website very soon. 


Regarding monetary figures from the Golf Tournament and the Road Race, the following are preliminary figures and are subject to change as all monies are collected and all vendors and beneficiaries are paid. Income after expenses at this time is $5,645.00.  Twenty five percent (25%) of final net profits will be paid to beneficiary Kids Outdoors.  Money still owned to LSCI is $800.00.

The Road Race lost $1327.00.  Part of the reason for the loss was due to low attendance on race day because of stormy weather.   There were 163 pre-registered/pre-paid racers.  There were 30 racers who paid on race day.  Usually there are a lot more but the weather was stormy until race time and fewer runners attended.  However, all agreed the road race is a positive community awareness building event and should continue. 

The board brainstormed ideas for the spring event scheduled for May 6, 2016.   We are looking for a fresh approach and all agreed that a family fun festival featuring games for adults and kids, possible food trucks for food choices, a possible D J, for music etc., are good ideas.  The general idea is to reach outside the immediate community for attendance.   Additional ideas will be discussed over the coming months.

Susan Butler advised the concern for the undeveloped 62 acres on Walt Stephens Road is being address with elected officials.  The goal for this property, and other undeveloped properties in the immediate area that are currently zoned multi-family, is to insure the final use will not be detrimental to the community.

Susan and Sherry Hamilton will attend Constant Contact training with Robert Payne for instructions to transfer member communities’ website information to 

Karen Powers motioned to adjourn the meeting.  Don McMillian seconded and all agreed.

The meeting was adjourned at 8:37 pm.


President: Susan Butler called the September 21, 2015 meeting to order at 6:37 PM

Secretary:  Marie Buckman presented the minutes of the last meeting which had been emailed to all board members and posted on the website. 

Robert Payne motioned to accept the minutes as presented.  Nicky Ford seconded and all agreed.

Treasurer:  Marie Buckman reported that the Money Market account has a balance of $10.049.66 and the checking account balance is $7,120.08.  There are no unpaid invoices.  Sherry Hamilton motioned to accept the report as presented.  Karen Powers seconded and all agreed.

Economic Development:  Don McMillian reported that the hospital purchase by Prime is moving forward as expected.  Susan Butler advised that Google will be laying state of the art fiber optic cable in the county soon.  Google will train the selected contractor's employees in how to properly install the cable. 

There is no update from the Stockbridge City Manager regarding the concern of LSCI of the zoning for the vacant land near Ingles on Walt Stephens Road.  However, the City Manager and the Councilwoman, Ms. Gantt, are receptive to the board's ideas and share our concerns.

Safety & Security:  Dave Murphy was not able to attend this meeting.  No recent criminal activity in the area was reported by any board member.

Membership:  Marie Buckman reported no current activity to add new member neighborhoods.  Marie asked the board's opinion about adding neighborhoods not previously considered.  It was discussed and decided to leave the geographic area as current based on the original concept for LSCI. 

IT:  Robert Payne and Susan reported no response from Porsche regarding the open house on the lake idea so no need for the IDX geographic search program at this time.  It was decided to shelve the idea until next spring.  Robert is populating the new website as he receives information.  Viewership is still low.  He asks the board to please visit our Facebook page and "share" the information with our contacts.

Newsletter:  It was decided that a quarterly newsletter is preferred.  Sherry will build a template with Susan's assistance and proceed with the first edition.

The volunteer appreciation party for after the golf tournament will be postponed due to much activity that weekend with the golf tournament and the road race being back to back.   A "wrap" gathering will be planned for a later date.

Road Race:  Arnold Goodson, Chairman for the committee, was not able to attend this meeting.

Golf Tournament:  The remainder of the meeting was spent discussing how best to promote the tournament and other details such as the need for teams to play and good raffle prizes. 

Don McMillian motioned to adjourn the meeting.  Karen Powers seconded and all agreed.

The meeting was adjourned at 7:59 PM.

-President Susan Butler: called the August 24, 2015 meeting to order at 6:37 PM.

-Secretary:  Marie Buckman: presented the minutes of the last meeting.  Don McMillian, Jr. motioned to accept the minutes as presented.  Karen Powers seconded and all agreed.

-Treasurer:  Marie Buckman: presented the Treasurer's report.  The checking account balance is $5,687.98.  The Money Market account balance is $10,047.10.

-The following subdivisions have been invoiced for 2015 dues but have not paid as yet.

High Point:  $690.00

Lake Jodeco:  $2,150.00

Spivey Glen:  $945.00

Waverly:  $300.00


Total:  $4,605.00


-Arnold Goodson motioned to accept the Treasurer's report as presented.  Nicky Ford seconded and all agreed.

-Economic Development:  Don McMillan, Jr. reported about the Southern Regional Hospital current situation as follows.  An agreement has been reached with Prime Healthcare of California.  Bankruptcy has been filed in accordance with the agreement.  The courts seem to be cooperating at this point.  Prime Healthcare plans to spend $50 million in capital improvements over the next five years.  Their plan is to retain current employees and add about 1/3 more in the future.  The group has 35,000 employees nationwide and a winning track record of turning around troubled hospitals.  Don is now Vice Chairman of the board.  Some community leaders have worked tirelessly to make this agreement happen.  The new owners are spending a lot of money recruiting doctors to serve the hospital.  The name, Southern Regional Hospital, will remain the same.  The agreement is expected to be finalized by December 15 of this year.

Susan reported that Clayton County Commissioners have hired a professional landscape company to keep the median planters on Lake Spivey Parkway clean and well maintained.  Tara Blvd. areas are also included.  

Courtney Pogue is the newly appointed Economic Development Director.  .  Courtney D. Pogue was previously the Deputy Director of Economic Development for Cook County, the 2nd largest county in the country. Courtney’s role with Cook County included managing the $30 million BUILT in Cook Loan Program along with the County’s private activity bond portfolio as it related to industrial revenue bonds. Additionally, Mr. Pogue oversaw the County’s entire economic development platform including all commercial property tax incentives (Class 6b, 7a, 7b, 7c, 8, Class 6b SER, TEERM) and developed new economic development tools. Over the past two years, Courtney worked on more than 140 projects which were estimated to generate more than $800 million in private investment and support 16,000 jobs in Cook County.

-Membership:  Marie Buckman reported that Taylor's Landing, Falling Waters and Spivey Village have been contacted in an effort to persuade them to join LSCI.  Falling Waters has declined. Decisions for the other two are pending.  Fox Fire may also join in the future.

-IT:  Robert Payne said there has not been much traffic on new web site.  Susan and Robert will plan a meeting with all member HOAs to train them on how to use the new web site to their advantage.  People are most interested in events so more information of events will be posted. Robert wants to brand LSCI subdivisions as a cohesive unit.  

Don McMillian, Jr. motioned to have and an IDX geographic search of all real estate listings in the LSCI area so they will be available on the web site.  Arnold Goodson seconded and all agreed.

We need a Newsletter to be posted on the web site each month. Karen Powers motioned that Sherry Hamilton would make the perfect writer for the newsletter.  Nicky Ford seconded and all agreed.

-New Business:  Walt Stephens Road, near the Ingles store, zoning has been changed to multi-family to allow for apartments, townhomes or duplexes.  Another property near Red Oak and Rock Quarry roads is also up for re zoning to allow for apartments.  Susan and Robert will explore how LSCI can best support the local Henry County representatives to prevent this re zoning effort. Karen Powers motioned to accept this action by LSCI.  Don McMillian, Jr. seconded and all agreed.

-Susan and Robert will ask to meet with Porsche and Woodward Academy representatives to try to arrange a tour of homes currently listed for sale in LSCI.  

-Susan confirmed we will use Dixon Golf at the LSCI golf tournament in October as a promotional company for some of their products.   We must arrange hole sponsors and foursomes for the tournament.  The $75.00 per person or $300.00 per team will include golf, a boxed lunch, and 5 raffle tickets.  Twelve (12) raffle tickets can be purchased for $10.00.  Susan and Don will ask Terry Cullen to sponsor a hole in one with a car as the prize.  A party for volunteers for the golf tournament and road race will be held at Susan's house after the golf tournament on Friday evening.  

-Susan reminded the board about the idea to place Welcome to Lake Spivey Community signs at all main roads coming into the community.  Video surveillance will be mentioned on the signage.  

-LSCI will remove signs from non-paying subdivisions.

-Don McMillian, Jr. motioned to adjourn.  Karen Powers seconded and all agreed.  The meeting was adjourned at 9:08 PM.