Meeting Minutes

BOARD MEETING: 

 

Susan called the meeting to order at 7:10 pm on April 20, 2014.

She thanked everyone for coming and asked each LSCI board member to introduce themselves. 

 

Secretary: Marie Buckman - Following introductions, the minutes of the last meeting were distributed to each board member. Sherry Hamilton motioned to accept the minutes as presented. Dave Murphy seconded and all agreed.

Treasurer: Marie Buckman - Marie presented the Treasurer's report. She gave both the checking and money market account balances and explained that details of all transactions could be found on the new website. Nicky Ford motioned to accept the report as presented. Dave Murphy seconded and all agreed.

Economic Development: Don McMillian, Jr. - Don reported that the new I- 75 Hot Lane construction has started. He also reported that the new Walking Trail is in the implementation stage at this point.

Safety & Security: Dave Murphy - Dave reported all has been quiet in the neighborhoods these past few weeks.

Information Technology: Robert Payne will present the new website as part of the annual community meeting.

Susan presented the re-negotiated Partnership Agreement with Parks & Rec regarding sharing of profits for upcoming events. Each board member was given a copy and changes explained. Marie Buckman motioned to accept the agreement as presented. Dave Murphy seconded and all agreed.

Sherry Hamilton motion to adjourn the meeting. The meeting was adjourned at 7:20 pm.

 

 

 

GENERAL MEETING:

Susan gave details of the upcoming Celebrate Lake Spivey event. She asked for volunteers. Susan advised the benefactors for the celebration will be Clayton County CASA and Henry County's Haven House. She gave a brief description of each. She advised the benefactors for the fall golf tournament and road race will be Southern Regional's NICU and Kids Outdoors initiative. She explained their functions as well.

She then introduced the first guest: Commissioner Michael Edmondson: Michael advised of the streaming website wherein much information of the county can be accessed at any time. He spoke about the Pathway Foundation who are building the walking trail. He gave details of their organization. He spoke about the new District 4 Rec center. He said the county will nominate the contractor within the next 30 to 60 days. The fluid plan is to tear down an old building and construct it there. It is designed for people living an active lifestyle. Construction is expected to start at the end of this season and hopes to be complete by the time the 2016 season begins. He said the county expects to have enough operating revenue to avoid in property tax increases. Prisoners will maintain the new walking trail. The county is committed to keep the trail in good repair. He said the county is developing a master plan for the park with plans to re-design/model the VIP building. They envision the amphitheater being similar to Chastain Park. 

Susan next introduced commissioner Bruce Holmes who represents the area of Henry County that falls in the LSCI area. Mr. Holmes said Henry County is working on their trail projects to connect with other counties. The current and projected trail maps can be found on the Parks & Rec website for Henry County. Mr. Holmes introduced a county employee named Rocky. Rocky told us about Henry County SPLOST projects. The Blackhall/Jodeco Road round-a-bout will be funded 80% by GDOT and 20% by Henry County. They are in the process of acquiring rights of way. Construction is expected to start in 2016. The bridge on Blackhall will have to be replaced and a plan to handle traffic during the construction must be implemented when construction starts as this is a very busy road. Susan reminded them that LSCI is keenly interested to have our marker sign in the center of the round-a-bout.Mr. Holmes advised that he believes that Lake Spivey Parkway is the gateway to the Southern Crescent. An overlay plan for development is being drawn up that will include 8 foot wide sidewalks and a sign ordinance. An improved landscape plan for their part of the parkway is under discussion.The parkway has the highest traffic count as well as the highest income in the area. He agrees 138 should be the jewel in their overall design. Susan asked to be included in their CID matters. A couple of local residents pointed out areas where signage needs to be improved for safety reasons.

Robert Payne then introduced the new LSCI website. It is much improved with more pictures and at a fraction of the cost of the old one. The new website is www.lakespiveylife.com

Susan then introduced Lt. Jason Bolton of the Henry County PD who responsible for policing the HC portion of LSCI. Lt. Bolton said the crime stats for this part of Henry County are very low. He spoke in general about crime in this area compared to other parts of the county.

Susan then introduced Capt. Stefan Schindler of the Clayton County PD who is responsible for Sector 4. He outlined the geographic area and also said that crime in this area is much lower than other parts of the county. He does not have concern for safety on the new trails. He explained crime is much higher in areas where apartment buildings are located. He answered general questions from residents and gave the county website for residents to view crime statistics.Susan explained how the oval LSCI window stickers identify cars as belonging to this community for all residents.

She thanked the guest speakers and attendees again for their participation.

Susan adjourned the meeting at 9:00 pm

In attendance:
Susan Butler
Nicky Ford
Robert Payne
Dave Murphy
Karen Powers
Sherry Hamilton (replacement member for Joe Hamilton)

Susan called the meeting to order at 6:40 pm.  She advised that Joe Hamilton only wanted to be involved with the LSCI board for the duration of the plans and preparations to start the walking trail that will be a vital part of the LSCI communities when it is completed.  Since he donated golf course land to the pathway foundation, he has played a vital role in the successful  plans for the trail.  Sherry Hamilton agreed to serve in Joe's place with board member approval.  Susan motioned to accept.  Robert Payne seconded and all agreed.

Secretary:  Marie was unable to attend.  Minutes of the February meeting were presented with one noted change in a motion made by Karen.  The minutes will be corrected and re-sent.
Robert motioned to accept.  Dave seconded and all agreed.

Treasurer's report:  Susan advised no changes from January.  All 2015 invoices have been sent out and Lake Spivey Civic Association has already paid. 

Safety & Security:  Dave reported no major events recently.  Susan will email Schindler to see if he can attend the community wide meeting in April.  Clayton County reports the area has been relatively quiet lately.  Susan is obtain the new police contact for Henry county.

Susan spoke about continuing plans for the La Dolce Vita event in May.  The new web site is almost completed.  All board members need to submit their short bio to Susan as soon as possible.  Each member must be at her pool house at 1:00 pm on Sunday, April 19 to have pictures taken for the web site.  Susan again asked for volunteers to help with the celebration event.

Economic Development:  Don McMillian reported that the hospital is still struggling financially. The hospital is asking the county for financial support.  A nationwide search for a new Economic Development manager is on going. 

IT development:  Robert Payne said pictures of each member neighborhood will be on the web site by the middle of April.  Shut down of the old web site is scheduled for April 30.  There was a brief discussion of camera systems in place for each neighborhood.  Each community should update their own data bases and provide the updates to LSCI.  Robert and Nathan Sanders will brainstorm on best way to send e-mail blasts to all neighborhoods.  A problem is access limitations.  The IT committee is charged with coming up with ideas for better communications.

The Partnership Agreement was discussed.  It was reviewed and suggested changes noted.  A revised agreement will be sent to all board members immediately for review and agreement. 

Robert motioned to adjourn the meeting.  Sherry seconded and all agreed.

Meeting adjourned.

In attendance:
Susan Butler
Marie Buckman
Don McMillian, Jr.
Nicky Ford
Robert Payne
Joe Hamilton

Susan called the meeting to order at 6:18 pm She advised that Dave Shofman and Jane Fountain have resigned from the board due to scheduling conflicts.  Susan had checked the by-laws and noted that 9 is the correct number of board members which we have now with the above mentioned resignations. She advised that, based on the by-laws, Marie Buckman can act as both the Secretary and Treasurer upon board member approval.  Robert Payne motioned to adopt this measure.  Don McMillian seconded and all agreed. 

Secretary:  Copies of the January meeting were given to each person.  These had been previously sent to all members by email.  Nicky motioned to accept as presented.  Robert seconded and all agreed.

Treasurer's Report: Susan presented the Treasurer's report this month.  There were no changes from the January report.  Nicky motioned to accept the report as presented.  Don McMillian seconded and all agreed.

Safety & Security:  Dave Murphy could not attend.  There was a general discussion regarding security matters in the area. 

Susan spoke to us about plans for the upcoming Celebrate Lake Spivey event scheduled for May 16 at the International Park (The Beach).  Karen Powers will prepare the advertising brochure with the La Dolce Vita (The good life) theme.  Marie Buckman agreed to chair the Vendor Showcase again this year.  Susan will act as the general chairman and continue to look for other volunteers.  Joe and Sherry Hamilton will handle the golf tournament before the road race in the fall.  Arnold Goodson will chair the road race event.

Economic Development:  Don McMillian advised there is not a lot of new activity in the economic development area.  He spoke in general about the hospital funds allocated for this year.  Robert spoke of current real estate values in the area which seem to be trending up in some areas.

Nicky Ford motioned to adjourn the meeting.  Marie Buckman seconded and all agreed.

Meeting was adjourned.

In attendance:
Susan Butler
Nicky Ford
Robert Payne
Dave Murphy
Karen Powers
Sherry Hamilton (replacement member for Joe Hamilton)

Susan called the meeting to order at 6:40 pm.  She advised that Joe Hamilton only wanted to be involved with the LSCI board for the duration of the plans and preparations to start the walking trail that will be a vital part of the LSCI communities when it is completed.  Since he donated golf course land to the pathway foundation, he has played a vital role in the successful  plans for the trail.  Sherry Hamilton agreed to serve in Joe's place with board member approval.  Susan motioned to accept.  Robert Payne seconded and all agreed.

Secretary:  Marie was unable to attend.  Minutes of the February meeting were presented with one noted change in a motion made by Karen.  The minutes will be corrected and re-sent.
Robert motioned to accept.  Dave seconded and all agreed.

Treasurer's report:  Susan advised no changes from January.  All 2015 invoices have been sent out and Lake Spivey Civic Association has already paid. 

Safety & Security:  Dave reported no major events recently.  Susan will email Schindler to see if he can attend the community wide meeting in April.  Clayton County reports the area has been relatively quiet lately.  Susan is obtain the new police contact for Henry county.

Susan spoke about continuing plans for the La Dolce Vita event in May.  The new web site is almost completed.  All board members need to submit their short bio to Susan as soon as possible.  Each member must be at her pool house at 1:00 pm on Sunday, April 19 to have pictures taken for the web site.  Susan again asked for volunteers to help with the celebration event.

Economic Development:  Don McMillian reported that the hospital is still struggling financially. The hospital is asking the county for financial support.  A nationwide search for a new Economic Development manager is on going. 

IT development:  Robert Payne said pictures of each member neighborhood will be on the web site by the middle of April.  Shut down of the old web site is scheduled for April 30.  There was a brief discussion of camera systems in place for each neighborhood.  Each community should update their own data bases and provide the updates to LSCI.  Robert and Nathan Sanders will brainstorm on best way to send e-mail blasts to all neighborhoods.  A problem is access limitations.  The IT committee is charged with coming up with ideas for better communications.

The Partnership Agreement was discussed.  It was reviewed and suggested changes noted.  A revised agreement will be sent to all board members immediately for review and agreement. 

Robert motioned to adjourn the meeting.  Sherry seconded and all agreed.

Meeting adjourned.